Careers

We are always looking for talented architects and designers to join our team. Please feel free to send in a one page A4 CV with your details or email mail@thomasrobinsonarchitects.co.uk
 

  • Finance Administrative Assistant

    About us:

    Thomas Robinson Architects is a busy Architectural Practice working throughout Scotland. We are recruiting for a Finance Administrative Assistant to join our team. In this role you will be liaising closely with our Head of Finance and the Office Manager.

     

    The role:

    The successful candidate will be responsible for the following:

    • Providing assistance to the Head of Finance and engaging in finance related activities for the office as a whole
    • Maintaining, and updating all project finance, project time and project resource related software
    • Assisting in the scheduling of project resources at RIBA Workstage level
    • Assisting with reporting project time and project progress on a weekly and monthly basis to support operational management of the practice
    • Liaising with Architects on Time Sheet management
    • Assisting with preparation for workload meetings and producing monthly workload reports
    • Assisting with monthly invoice preparation and production
    • Processing of business receipts and supplier invoices
    • Liaising with our bookkeeper in relation to above and adhering to VAT Return deadlines
    • Assist with general office administrative tasks as and when required
    • Answering phone calls

     

    Skills, experience, qualifications, and attributes required:

    • A background in financial administration is essential
    • Three years previous experience of working in an office is preferred
    • Office 365 proficient (especially excel)
    • Ability to work seamlessly between different software types
    • Clean Driving Licence and own car required
    • A flexible and proactive attitude
    • Excellent attention to detail
    • Process orientated
    • Good communicator and team player
    • Ability to prioritise workload and to work to deadlines
    • Full training in the RIBA (Royal Institute of British Architects) project process and fee structure will be given 

     

    Hours:

    • 30 – 37.5 per week
    • Monday-Thursday or Monday-Friday
    • Holidays - Standard Pro Rata

     

    Salary:

    • Competitive relating to experience

     

    Start Date:

    • As soon as possible 

     

    Education:

    • Certificate of Higher Education

     

    Applications:

    • All applications should be emailed to mail@thomasrobinsonarchitects.co.uk - please include Finance Administrative Assistant and your name in the subject line
    • As part of the selection process, we will ask you to undertake a Management Styles Quiz
    • This is a fully office-based role, and you must be able to commute by car to G63 0EU

     

    We look forward to hearing from you!